Party buses are an excellent means of transportation for weddings, wine tours, bachelorettes, and other occasions. If you’re trying to determine what the right-sized party bus for your next event might be, read on for tips on figuring it out.
Roughly determine your roster
It’s is the time to carefully consider how many people will be attending your exciting event. It’s important to plan efficiently to get a rough estimate of your roster, which will help you gather perspective. You may find that there are too many people at first, which is okay. Manage the party size by prioritizing sure guests so you don’t go overboard. Remember that not everyone you invite will be able to attend, so it might be better to have some wiggle room. Think hard about every possible guest so you can send out accurate invitations. Each person has that ideal number of people, and sometimes you want a smaller or larger gathering depending on the circumstances.
Forge the invitations and send them
Once you have a potential guest list solidified, you can put your plans into action with some suitable and eye-catching invitations. You want the party to give the right impression as some are casual and others are a more formal vibe. Either way, the invitations should include accurate information such as the date, time, and RSVP phone number where someone should be answering no matter what. It takes some time to get your invitations through the mail, so give some leeway before the event. Careful and meticulous planning regarding the invitations is critical to your success because there are many schedules to work around. If some people can’t attend, you can always send out more invitations through social media as a last resort.
Keep track of your RSVPs
It’s essential to be present and responsive when RSVPs contact the number provided because if no one picks up, they might discard the event entirely. People have busy schedules and might receive invitations to other parties simultaneously. Remain consistent with the communication method and keep the line open for any questions about the specifics of your event. Keeping track of your RSVPs is a critical task that requires a high level of efficiency and attention to detail. You want your guests to feel well-accommodated from start to finish with no miscommunications. Keeping track of them all with a reliable and organized system is the key to success in this area!
Finalize the headcount to get the correct number
Once you receive all the callbacks from potential guests and have them solidified to attend, it’s time to get that elusive final number. Remember that you’ll bet partying it up on the road, too, with the 540 party bus, so include yourself in the final number. In some cases, you may have some stragglers at the last moment, which can be adjusted accordingly if you deem fit. It will feel great to have everything situated and ready to roll with efficiency. The final headcount will give you the necessary information to push forward and attain the right-sized party bus!
Now it’s time to choose the appropriate party bus!
When selecting your party bus size, you’ll need to keep the final headcount in mind to have enough space. Each event is different and requires various amenities that should be considered thoroughly. Sometimes guests have special needs that require more space, which should also be considered during the consultation process. Life is full of surprises, such as guests arriving with a leg cast, and you want them to be comfortable. Having extra seats available is better than being cramped. Also, consider the amount of space needed for drinks, games, and other media that people might bring along. The style of your party bus will also be a factor when choosing, giving your guests the right impression!
Have more questions about the ideal party bus size? Contact the party bus experts at 540 Party Bus to help you put together the perfect plan.